RTI Proactive Disclosure

Gujarat Informatics Limited

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-23256022

Fax : 079-23238925

Website: www.gil.gujarat.gov.in

  

Right to Information Act, 2005

  1. The Particulars of organization/ functions and duties:

  2. The Powers and Duties of Officers and Employees:

  3. The Procedure followed for decision making process, including channels of supervision and  accountability:

  4. The Norms set by it for the discharge of functions:  

  5. The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions:

  6. A Statement of the Categories of Documents that are held by it or under its control:

  7. The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:

  8. A Statement of the Boards, Councils, Committees and other Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:

  9. A Directory of its Officers and Employees:

  10. The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations:

  11. The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:

  12. The Manner of Execution of Subsidy Programmes, including the amounts allocated & the details of Beneficiaries of such Programmes:

  13. Particulars of Recipients of Concessions, Permits or Authorizations  Granted by it:

  14. Details in Respect of the Information, Available to or held by it Reduced in an Electronic Form:

  15. The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use:

  16. The Names, Designations and Other Particulars of the Public Information Officers:

  17. Such Other Information as may be Prescribed; and thereafter update these Publications every year:  

 

Manual – 1 :- The Particulars of its Organization, Functions & Duties

 

(1) Objective

 

Gujarat Informatics Ltd. (GIL) was established as the nodal agency for IT development in the state in February 1999, by the Government of Gujarat.  The company was started with a clear objective to promote IT and accelerate the process of E- Governance in the state. Along with the announcement of the IT policy, the Government has enabled GIL to effectively implement IT projects in the state. 

 

The State Government has set up Gujarat Informatics Ltd. with the following main objectives:

  

  1. To help various players in IT field and in implementing IT Policy.
  2. To select consultants/specialists for providing services to various Government departments/agencies under broad frame work contracts.
  3. To provide input for formulation and review of State Information Technology Policy.
  4. To formulate and implement action plan which would carry out the objectives of State IT Policy.
  5. To promote investment in IT sector.
  6. To provide technical assistance to Govt. organization in IT field.
  7. To be the nodal agency for IT training in Govt.
  8. To help frame guidelines regarding opening of new Govt. affiliated institutes in IT field.
  9. To establish framework contracts with reputed suppliers/consultants/experts to provide a range of IT consultancy and specialists services to the Govt./Govt. agencies.
  10. To put in place policy framework for State information infrastructure and to help create the same.
  11. To promote electronic commerce.
  12. To help promote IT centre in State of Gujarat.

 

Mission

To help improve e-Governance process in the Government by using computing devices, communication systems associated electronics and software to provide better delivery systems to the citizens.

 

It is very clearly understood that IT is not an end in itself but means to provide better quality of life to the citizens of the State. It does not aim at merely automating existing process but the target is to use IT to improve overall organizational efficiency and pass the benefits to the citizens of the State in terms of services delivered with trasparency, speed and at the doorstep of the citizens.

 

Starting Hours of the Office:                        10.30 hrs

Closing Hours of the Office:                        18.10 hrs

Recess Hours:                                              14.00 hrs to 14.30 hrs

 

Except Designated holidays published by the State Government

Manual – 2 : The Powers and Duties of Officers and Employees:

 

1      Chairman

 

Powers & Duties

 

Full Powers Subject to Direction of the Board and Overall in charge of the Company

2      Managing Director

 

Powers & Duties

 

Full Powers for day to day management of the company

3.   Director (e-Governance)

 

Powers & Duties

 

Matter relating to e-Governance Projects, Total Solution Providers, Special Projects, Software Products and Center of Excellence subject to Directions of the MD and the Board

4   (I/C) General Manager (Services) 

 

Powers & Duties

All issues related to Administration Functions & Promotional Activities.

5     Account Officer 

 

Powers & Duties

Matters relating to Finance/ Accounts/ Audit and Taxation related Functions.

      6 Deputy General Manager (Tech.)

 

Powers & Duties

 

Matter relating to Procurement of Hardware & Networking, Facility management subject to Directions of the MD and the Board.

      7 Company Secretary

 

Powers & Duties

 

All Company Law matters and legal affairs of the Company


Manual – 3: The Procedure followed for decision making process, including channels of supervision and accountability :

 

The files are submitted by Executive Assistants/ Executives to the respective DGM (Tech.) / Director and then to the Managing Director.

 

All files relating to financial matters are routed through Accounts Oficer before submission to the Managing Director.

 

Manual 4: The Norms set by it for the discharge of functions : 

 

Instructions, Office Orders issued by the management from time to time and the relevant Govt . Resolutions issued by various Govt. Depts. like Science & Technology Dept , Finance Dept. , General Administration Dept. etc. are followed for Discharge of Functions by the officers and the employees.

 

Manual 5: The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions :

  

please refere IT GRs on Web page of http://gil.gujarat.gov.in/it_grs.html

 

Manual – 6:-

A Statement of the Categories of Documents that are held by it or under its control :

 

Policy Guidelines conveyed through Government Resolutions are available on www.gil.gujarat.gov.in

 

Manual – 7:-

The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

Gujarat Informatics Ltd. does not have any direct contact with the public for the present. There is no arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

However suggestions are always welcome for overall improvement of the company.

 

Manual – 8:- A Statement of the Boards, Councils, Committees and other

Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:

 

The State Government has appointed the members of the board of directors of the company under whose direction, control and supervision the company functions. The present members of Board of Directors are as under.


Board of Directors :
Shri S. J. Haider, IAS, Secretary, Department of Science and Technology
Shri Sanjay Kaul, IAS, Commissioner of Tourism & MD of Tourisum Corporation of Gujarat Ltd
Shri G. C. Murmu, IAS, Principal Secretary, to Hon'ble CM
Miss S. Aparna, IAS, Principal Secretary (EA), Finance Department
Dr. Akshay Aggarwal, Vice Chancellor, GTU
 

Manual – 9 :- A Directory of its Officers and Employees.

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-3256022

Fax : 079-3238925

E-mail: info@gujaratinformatics.com
Website:www.gil.gujarat.gov.in
 
Name of Officers/ Employees  Designation Tel. No. Email ID
  Director & GM 
( e-Governance )
23259223  
Samir A Mehta Accounts Officer & (I/c) General Manager (Services) 23259224 samirm@gujarat.gov.in
V. J. Upadhyay DGM(Technical) 23259239 viveku@gujarat.gov.in
Japan Shah Company Secretary 23259238 japans@gujarat.gov.in
Amit S. Patodia Executive 23259231 amitp@gujarat.gov.in
Vipul Patel Executive 23259237 vipulp@gujarat.gov.in
Smita Gosai Executive 23259240 smitag@gujarat.gov.in
Archis Gupta Executive 23257158 exec-snt@gujarat.gov.in
Jaydev Palas Executive 23257442 jaydevp@gujarat.gov.in
Amit Barot Executive 23259232 amitb@gujarat.gov.in
Hema Surendran P.S.cum Steno 23259222 hemas@gujarat.gov.in
Heena Rao Recept.& CO 23256022 hinar@gujarat.gov.in
Upma Bhavsar Executive 23259999 upmab@gujarat.gov.in
Nikunj Prajapati Executive 23257413 nikunjp@gujarat.gov.in
Vijay Bhalia Executive 23259227 vijayb@gujarat.gov.in
Krunal Suthar Executive 23259237 krunals@gujarat.gov.in
Dilip Khant Executive 23257413 dilipk@gujarat.gov.in
Hiren Patel Executive 23259227 hirenp@gujarat.gov.in
Kajal Panchal Executive 23259226 kajalp@gujarat.gov.in
Yatin Bhahmbhatt Executive 23250038 yatinb@gujarat.gov.in
Manish Darji Executive 23257049 manishd@gujarat.gov.in
Divya.J.Doshiyad Executive 23259231 divyad@gujarat.gov.in
Khyati Rohin Kothari Executive 23259231 khyatis@gujarat.gov.in
Prashant Patel Executive 23259227 prashantp@gujarat.gov.in
Ajay Prajapati  Executive 23259227 ajayp@gujarat.gov.in
Rohin Kothari Executive 23259225 rohink@gujarat.gov.in
Akhlesh Goyal Executive 23259236 akhleshg@gujarat.gov.in
Mehul Panchal Executive 079-26586830 mehulp@gujarat.gov.in
Jasvant Makwana  Executive 23257344 jasvantm@gujarat.gov.in
Ruchi Mehra Executive 23259233 ruchim@gujarat.gov.in
Nisha Khushalani Executive 23259234 nishak@gujarat.gov.in
Ishita Trivedi Executive 23259230 ishitat@gujarat.gov.in
Malhar Vyas Technical Assistant 079-26586830 malharv@gujarat.gov.in
Hardik Dave Technical Assistant 23250038 hardik@gujarat.gov.in
Megha Dave  Technical Assistant 23259236 meghad@gujarat.gov.in
Rajuji Thakor Technical Assistant   sm-nwrws@gujarat.gov.in
Marmik Gamit Technical Assistant 23251024 sm-fcs@gujarat.gov.in
Mehamud R Jam Driver    
Mahendra Patel Driver    
 

Manual – 10:- The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations: (Updated on 31st January, 2015)

 
Sr. No Name of Officers/ Employees Designation CTC (Rs.) System of Compensation

 
1 Samir A Mehta Accounts Officer & (I/c) General Manager (Services) 59753 Through Bank
2 Vivek Upadhyay DGM(Technical) 116638 Through Bank
3 Amit S. Patodia Executive 36049 Through Bank
4 Vipul Patel Executive 36049 Through Bank
5 Smita Gosai Executive 34376 Through Bank
6 Archis Gupta Executive 34376 Through Bank
7 Jaydev Palas Executive 34376 Through Bank
8 Amit Barot Executive 32783 Through Bank
9 Hema Surendran P.S.cum Steno 32819 Through Bank
10 Heena Rao Recept.& CO 24120 Through Bank
11 Upma Bhavsar Executive 31263 Through Bank
12 Nikunj Prajapati Executive 32783 Through Bank
13 Vijay Bhalia Executive 32783 Through Bank
14 Krunal Suthar Executive 32783 Through Bank
15 Dilip Khant Executive 31263 Through Bank
16 Hiren Patel Executive 26009 Through Bank
17 Kajal Panchal Executive 29629 Through Bank
18 Yatin Bhahmbhatt Executive 23111 Through Bank
19 Manish Darji Executive 22053 Through Bank
20 Divya.J.Doshiyad Executive 22053 Through Bank
21 Khyati Rohin Kothari Executive 22053 Through Bank
22 Prashant Patel Executive 30900 Through Bank
23 Ajay Prajapati  Executive 26507 Through Bank
24 Rohin Kothari Executive 22053 Through Bank
25 Akhlesh Goyal Executive 21047 Through Bank
26 Mehul Panchal Executive 20299 Through Bank
27 Jasvant Makwana  Executive 20299 Through Bank
28 Ruchi J Bhavsar Executive 20121 Through Bank
29 Nisha Khushalani Executive 17121 Through Bank
30 Ishita Trivedi Executive 33632 Through Bank
31 Malhar Vyas Technical Assistant 11959 Through Bank
32 Hardik Dave Technical Assistant 25119 Through Bank
33 Megha Dave  Technical Assistant 13586 Through Bank
34 Rajuji Thakor Technical Assistant 11430 Through Bank
35 Marmik Gamit Technical Assistant 11430 Through Bank
36 Mehamud R Jam Driver 20747 Through Bank
37 Mahendra Patel Driver 19794 Through Bank
 

Manual – 11:- The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:

Gujarat Informatics Ltd does not have any Agency.
 

Manual – 12:- The Manner of Execution of Subsidy the amounts allocated & the details of Beneficiaries of such Programmes:

Gujarat Informatics Ltd does not implement any Subsidy programmes .
 

Manual – 13:- Particulars of Recipients of Concessions, Permits or Authorizations Granted by it:

Gujarat Informatics Ltd does not have any specific scheme for concession or permits etc.
 

Manual – 14:- Details in Respect of the Information, Available to or held by it, Reduced in an Electronic Form:

 
The information about Gujarat Informatics Ltd. can be accessed through the following websites:-
Company Name Website
Gujarat Informatics Ltd.
 

Manual – 15:- The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use.

  • Notice Board
  • Company’s Website: www.gil.gujarat.gov.in
  • Advertisement in Newspapers
  • E-mail.
  • Exhibition & Seminars
  • IT Events organized by the companies
  • Inspection of Records
 

Manual – 16:- The Names, Designations and Other Particulars of the Public Information Officers

Public Information Officer and Appellate Authority:
Gujarat

Public Information Officer (PIO):-

General Manager (services) (I/C)

Gujarat Informatics Ltd,

Block No. 1, 8th Floor,

Udyog Bhavan,

Gandhinagar, Gujarat – 382 010.

Tel.  079-23259224

Fax. 079-23238925

e-mail: samirm@gujarat.gov.in

Appellate Authority:

Managing Director,

Gujarat Informatics Ltd,

Block No. 1, 8th Floor,

Udyog Bhavan,

Gandhinagar, Gujarat – 382 010.

Tel.  079-23259222

Fax. 079-23238925

e-mail: mdgil@gujarat.gov.in

 

Manual – 17:- Such Other Information as may be Prescribed; and there after update these Publications every year:

 

 

(1) How to get our Computer Hardware and Networking product registered with GIL/GOG ?

 

At present computer hardware and networking components are procured through open tenders for which advertisements are published in various Newspapers and uploaded on websites (www.gil.gujarat.gov.in)

There is no system of product registration with GIL.

 

(2) I need information about the tenders released by the Gujarat Informatics Ltd. Where can I find them?

 

Please visit our website www.gil.gujarat.gov.in for the latest tender releases of GIL.

 

(3) What is eGovernance?

 

e-Governance is to enhance the access & delivery of Government information and services to citizens, business partners, employees, other agencies, and Government entities by using Information & Communication Technology.

 

(4) What is the scope of e-Governance?

 

Accountability - To make Government move open and transparent.

Example: publishing council debates and minutes on the web for easy access by public and press;

Transparent and Fair Services Delivery - Automating for efficient interactions with the public and business, and increasing access points. There are powerful anti-corruption opportunities through liberalizing access points.

Example: Electronic exchange of land registry information with land agents and lawyers; making forms and licensing available electronically to avoid trips to government offices with the risk of wasted time and bribes;

 

Governance - An emerging area where some jurisdictions are experimenting with alternate polling and electoral processes.

Example: some political parties are using telephone automated response systems to vote for leadership candidates;

 

(5) What is the reach/impact of eGovernance?

 

The internet is the most powerful and popular means of delivering eGovernance. However, services may also be delivered through: Conventional Telephone - Call centers, automated voice responses, automated notification of events, easily combined with FAX for FAX-on-demand of forms and information; Wireless Digital Telephone and Messaging Technology - Wireless technology offers a cost-effective telecommunication and Internet services to rural areas. FAX - Diversifying delivery channels extends the services to as many citizens as possible. Access can also be expanded creatively; for example, where individual personal computer ownership is low, access to computers may be made available through a coop, community police station, or other group. Use of existing telephone and FAX technology is often a quick solution. Radio - Radio is the most cost-effective communication method in rural community. UNICEF experimented in rural Sri Lanka a Community Radio/Internet Project, where local resource persons translate Internet content to radio program so that local people can have an access to information on the Internet.

 

(6) How does e-Governance benefit citizens/govt?

 

The Indian Ministry of IT will soon set the pace for hi-tech governance by developing software to process a wide variety of proposals. Officials at various levels will have to make online decisions on these proposals. Such software will not only get rid of red tape, but will also increase transparency. Files and dossiers will no longer have to move from table to table. No longer will Indian people need to pay endless visits to government offices to get their proposals cleared.

 

(7) What needs to be done to speed up the pace of e-Governance activities (by Govt/Citizens)?

 

e-Governance initiatives can be implemented at the central or local government level. In general, coordination will be required to help in the identification of crosscutting issues and the creation of appropriate strategies to address them such strategies should include details of departmental and sector programs to transform their businesses in accordance with an overall eGovernance strategy. 

  (Updated On: 03/03/2015)