RTI Proactive Disclosure

Gujarat Informatics Limited

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-23256022

Fax : 079-23238925

Website: www.gil.gujarat.gov.in

  

Right to Information Act, 2005

  1. The Particulars of organization/ functions and duties:

  2. The Powers and Duties of Officers and Employees:

  3. The Procedure followed for decision making process, including channels of supervision and  accountability:

  4. The Norms set by it for the discharge of functions:  

  5. The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions:

  6. A Statement of the Categories of Documents that are held by it or under its control:

  7. The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:

  8. A Statement of the Boards, Councils, Committees and other Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:

  9. A Directory of its Officers and Employees:

  10. The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations:

  11. The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:

  12. The Manner of Execution of Subsidy Programmes, including the amounts allocated & the details of Beneficiaries of such Programmes:

  13. Particulars of Recipients of Concessions, Permits or Authorizations  Granted by it:

  14. Details in Respect of the Information, Available to or held by it Reduced in an Electronic Form:

  15. The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use:

  16. The Names, Designations and Other Particulars of the Public Information Officers:

  17. Such Other Information as may be Prescribed; and thereafter update these Publications every year:  

 

Manual – 1 :- The Particulars of its Organization, Functions & Duties

 

(1) Objective

 

Gujarat Informatics Ltd. (GIL) was established as the nodal agency for IT development in the state in February 1999, by the Government of Gujarat.  The company was started with a clear objective to promote IT and accelerate the process of E- Governance in the state. Along with the announcement of the IT policy, the Government has enabled GIL to effectively implement IT projects in the state. 

 

The State Government has set up Gujarat Informatics Ltd. with the following main objectives:

  

  1. To help various players in IT field and in implementing IT Policy.
  2. To select consultants/specialists for providing services to various Government departments/agencies under broad frame work contracts.
  3. To provide input for formulation and review of State Information Policy.
  4. To formulate and implement action plan which would carry out the objectives of State IT Policy.
  5. To promote investment in IT sector.
  6. To provide technical assistance to Govt. organization in IT field.
  7. To be the nodal agency for IT training in Govt.
  8. To help frame guidelines regarding opening of new Govt. affiliated institutes in IT field.
  9. To establish framework contracts with reputed suppliers/consultants/experts to provide a range of IT consultancy and specialists services to the Govt./Govt. agencies.
  10. To put in place policy framework for State information infrastructure and to help create the same.
  11. To promote electronic commerce.
  12. To help promote IT centre in State of Gujarat.

 

Mission

To help improve processes in the Government by using computing devices, communication systems associated electronics and software to provide better delivery systems to the citizens.

 

It is very clearly understood that IT is not an end in itself but means to provide better quality of life to the citizens of the State. It does not aim at merely automating existing process but the target is to use IT to improve overall organizational efficiency and pass the benefits to the citizens of the State.

 

Starting Hours of the Office:                        10.30 hrs

Closing Hours of the Office:                        18.10 hrs

Recess Hours:                                              14.00 hrs to 14.30 hrs

 

Except Designated holidays published by the State Government

Manual – 2 : The Powers and Duties of Officers and Employees:

 

1      Chairman & Managing Director

 

Powers & Duties

 

Full Powers Subject to Direction of the Board and Overall in charge of the Company

2.   Director (e-Governance)

 

Powers & Duties

 

Matter relating to e-Governance Projects, Total Solution Providers, Special Projects, Software Products and Center of Excellence subject to Directions of the CMD and the Board

3   (I/C) General Manager (Services) 

 

Powers & Duties

All issues related to Promotional Activities & Administration Functions.

4     Account Officer 

 

Powers & Duties

Matters relating to Secretarial Functions, Finance/ Accounts/ Audit and Taxation related Functions.

      5 Deputy General Manager (Tech.)

 

Powers & Duties

 

Matter relating to Procurement of Hardware & Networking, Facility management subject to Directions of the CMD and the Board.


Manual – 3: The Procedure followed for decision making process, including channels of supervision and accountability :

 

The files are submitted by Executive Assistants/ Executives to the respective Senior Manager (FM) / Director and then to the Chairman & Managing Director.

 

All files relating to Payments are routed through Accounts Oficer before submission to the Chairman & Managing Director.

 

Manual 4: The Norms set by it for the discharge of functions : 

 

Instructions, Office Orders issued by the management from time to time and the relevant Govt . Resolutions issued by various Govt. Depts. like Science & Technology Dept , Finance Dept. , General Administration Dept. etc. are followed for Discharge of Functions by the officers and the employees.

 

Manual 5: The Rules, Regulations, Instructions, Manuals and Records held by it or under its Control or used by its Employees for Discharging its Functions :

  

GRs on 2007-2011 
Constitution of Secretaries Purchase Committee (SPC) (IT) under Policy Guidelines for availing IT / ITES Solutions, Projects, Products and related services

G. R. No. TSP/2004/808/DST dated 23/02/2011 issued by Department & Science & Technology

Gujarat Industrial Policy 2009, Scheme for Enhancement of technical Competence and Manpower

G. R. No. CED-112007-2081(1)-I dated 23/08/2010 issued by Industries and Mines Department  

Website Development & Maintenance WEB-2006-1178-IT dated September 19th, 2007 issued by DST
Policy Guidelines for implementing security measures for e-Governance systems G. R. No. SWN/132008-303097-DST, dated November 05th, 2009 issued by DST
 
GRs on 2010 for LAN 
Amendment in policy Guidelines for Local Area NetWork (LAN) Hardware and system Integrators Procurement

G. R. No. LAN-2004-927-DST dated 01/06/2010 issued by Department & Science & Technology

 
GRs on 2007 
Amendment in purchase of Laptops in Government Offices Circular No. COS/2004/339-DST, dated January 30th, 2009 issued by DST
 
GRs on 2006
IT Policy 2006-2011 ITP-102006-942-DST Dated 1st November 2006
Acceptance of Bank Guarantee as Security Deposit and Earnest Money Deposit EMD-SD/102006/108/GRF-DM Cell Date : 10th April 2006
Amendment of Acceptance of Bank Guarantee as Security Deposit and Earnest Money Deposit EMD-SD/102006/108/DMO Date: 30th March 2012
TSPs Application specific software should get tested at EQDC (Electronic and Quality Development Centre), GIDC Electronics Estate, Gandhinagar MIS/2005/2670/IT  Date: 10 March 2006
Policy Guidelines for Annual Maintenance Contract for LAN Hardware & Associated System.

LAN-2004-927-DST Date: 30 July 2004 (21 KB)
Amendment : LAN-2004-927-DST Date: 22 February 2006  
Amendment : LAN-2004-927-DST Date: 24 March 2006

Amendment : LAN-2004-927-DST Date: 20 October, 2009

 
Guidelines for Condemnation of IT Hardware and Electronics Items
DST Notification : (Part - IV-B) Rules & Orders (Other than those published in Part I, I-A and I-L) made by the Government of Gujarat under the Gujarat Acts GST/2004-01/CYC-2003-GOI-3-DST Date: 24 June 2004 (839 KB)
Policy guidelines for imparting computer training to Government personnel through empanelled training institutions for CCC level course and examination. TRG-102003-1373-DST Date: 04 May 2005 (147 KB)
Gujarat Industrial Policy - 2003 : Scheme for Financial Assistance to Industrial Parks
Liberalization of Policy Guidelines for Local Area Network (LAN) Hardware and System Integrators Procurement   LAN-2004-927-DST Date: 20 November 2004 (33 KB)
Please see the Latest Tender Rates of Computer Hardware under the GR No LAN-2004-927-DST date 20-11-2004
Extension of IT Incentive Scheme INP-2004-327-STD Date: 28 September 2004

INP-2004-327-STD Date: 14 February 2006

Download Handbook on Standard Procedure for Computerization - Volume I for Govt. Departments/HoDs/Boards/Corporations/Urban & Rural Local Bodies (270 KB)

Standard Format of deliverables :
GRS on 2004
Policy Guidelines for Availing IT/ITES solutions, projects, products and related services. TSP-2004-808-DST Date: 30/07/2004 (19 KB)
Policy Guidelines for Local Area Network (LAN) Hardware and System Integrators Procurement.   LAN-2004-927-DST Date: 30/07/2004 ( 33 KB)
Liberalization of Policy Guidelines for Local Area Network (LAN) Hardware and System Integrators Procurement LAN-2004-927-DST Date: 20/11/2004 (356 KB)
For Gujarati Software Packages and related services ITP-2000-203-ITD Date: 29/08/2003 (44.5 KB)
Relaxation in "The Bombay Shops and Establishments Act, 1948" for IT Software & ITES Companies
GHR-2003-78-FAC-1099-4412-M(3) (158 KB)
For IT Infrastructure ROW/2002/DST Date: 14/10/2002 (91.3 KB)
DST Notification : (Part - IV-B) Rules & Orders (Other than those published in Part I, I-A and I-L) made by the Government of Gujarat under the Gujarat Acts GST/2004-01/CYC-2003-GOI-3-DST Date: 24 June 2004 (839 KB)

 

For IT Incentive Scheme INP-1099-252-ITD Date: 09-03-1999 (740 KB)
INP-1099-252-ITD Date: 02-02-2000 (112 KB)
For Training Govt Personnel ITP-1099-434-ITD Date: 9-9-1999 (461 KB)

For Website Development:

Amendment to Website Development GR Date : 4-6-2002 (212 KB)
Amendment to Website Development GR Date : 13-12-2001 (232 KB)
ITP-1099-585-ITD Date: 14-2-2000 (358 KB)
Website Development & Maintenance WEB-2006-1178-IT dated September 19th, 2007 issued by DST
For IT Incentive Scheme INP-1099-252-ITD Date: 02-02-2000 (112 KB)
For Gujarati Typing: BNK-1098-2436-2 Date: 4-2-1999
For Website Development ITP-1099-585-ITD Date: 14-2-2000 (358 KB)

Manual – 6:-

A Statement of the Categories of Documents that are held by it or under its control :

 

Policy Guidelines conveyed through Government Resolutions are available on www.gil.gujarat.gov.in

 

Manual – 7:-

The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

Gujarat Informatics Ltd. does not have any direct contact with the public for the present. There is no arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Implementation & Formulation of Policy

However suggestions are always welcome for overall improvement of the company.

 

Manual – 8:- A Statement of the Boards, Councils, Committees and other

Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are Open to the public, or the Minutes of such Meetings are Accessible for Public:

 

The State Government has appointed the members of the board bof directors of the company under whose direction, control and supervision the company functions. The present members of Board of Directors are as under.


Board of Directors :
Shri K. R. Gururaja Rao
Dr. Varesh Sinha, IAS.
Shri Maheshwar Sahu, IAS
Shri Hasmukh Adhia, IAS
Shri G. C. Murmu, IAS
Miss S. Aparna, IAS
 

Manual – 9 :- A Directory of its Officers and Employees.

Block 1, 8th floor, Udyog Bhavan
Sector-11, Gandhinagar- 382 010
Phone : 079-3256022

Fax : 079-3238925

E-mail: info@gujaratinformatics.com
Website:www.gil.gujarat.gov.in
 

Name

Designation

Telephone No. (Office)

E-mail ID

 

Shri K. R. Gururaja Rao

Chairman & Managing Director

23256018

cmd-gil@gujarat.gov.in 

Mrs. Hema Surendran

P.S. to CMD

3259222

hemas@gujarat.gov.in 

Dr. Neeta Shah

Director (e-Governance)

23259223

neetas@gujarat.gov.in

Mr. Samir Mehta

(I/C) General Manager (Services)

23259235

samirm@gujarat.gov.in

Mr. Samir Mehta

Accounts Officer

23259224

samirm@gujarat.gov.in

Mr. V. J. Upadhyay

Deputy General Manager (Tech.)

23259239

viveku@gujarat.gov.in 

Mr. Amit S. Patodia

Executive

23250850

sm-agri@gujarat.gov.in

Mrs. Monali Shah

Executive

23259240

monalis@gujarat.gov.in

Mrs. Heena Rao

Receptionist/Comp. Operator

23256022

hinar@gujarat.gov.in

Mrs. Kunjan Shah

Executive

23259230

kunjans@gujarat.gov.in  

Mr. Vipul Patel

Executive

23259237

vipulp@gujarat.gov.in

Mr. Pravin Dabgar

Executive

23259227

pravind@gujarat.gov.in

Mr. Amit Barot

Executive

23259232

amitb@gujarat.gov.in

Mr. Archis Gupta

Executive

23257158

exec-snt@gujarat.gov.in

Mr. Jaydev Palas

Executive

23257158

jaydevp@gujarat.gov.in

Mrs. Smita Gosai

Executive

23259240

smitag@gujarat.gov.in

Mr. Krunal Suthar

Executive

23259237

krunals@gujarat.gov.in

Mrs. Shilpa Nagar

Executive

23256634

shilpas@gujarat.gov.in

Mrs Divya Doshiyad

Executive

23252618

divyad@gujarat.gov.in

Mr. Vijay Bhaliya

Executive

23259227

vijayb@gujarat.gov.in

Mrs. Nisha Panchal

Executive

23259225

nishap@gujarat.gov.in

Mrs. Kajal Panchal

Executive

23259226

kajalp@gujarat.gov.in

Mr. Prashant Patel

Executive

23259227

prashantp@gujarat.gov.in

Mr. Hiren Patel

Executive

23259227

hirenp@gujarat.gov.in

Mr. Akhlesh Goyal

Executive

23259236

akhleshg@gujarat.gov.in

Mr. Jasvant Makwana

Executive

23257344

jasvantm@gujarat.gov.in

Mr. Prashant k.Savita

Executive

23259227

prashantks@gujarat.gov.in

Mr. Kalpesh Mehta

Executive

23257344

kalpeshm@gujarat.gov.in

Mr. Manish Darji

Executive

23257158

manishd@gujarat.gov.in

Mr. Dilip Khant

Executive

23250533

dilipk@gujarat.gov.in

Mr. Harsh Patel

Executive

23250412

sm-gad@gujarat.gov.in

Mr. Yatin Brahmbhatt

Executive

23251548

sm-rd@gujarat.gov.in

Mr. Rohin Kothari

Executive

23259225

rohink@gujarat.gov.in

Ms. Khyati Sanchela

Executive

23252618

khyatis@gujarat.gov.in

Mr. Ajay Prajapati

Executive

23259227

ajayp@gujarat.gov.in

Mr. Marmik Gamit

Technical Assistant

23251024 / 23251191

sm-udd@gujarat.gov.in

Mr. Ashvin Gosai

Executive

23252010

ashving@gujarat.gov.in

Ms. Upma Bhavsar

Executive

23251438

upmab@gujarat.gov.in

Mr. Nikunj Prajapati

Executive

23250897

sm-imd@gujarat.gov.in

Mr. Mehul Panchal

Executive

079-26586830

mehulp@gujarat.gov.in

Mr. Anish Patel

Technical Assistant

23251012

anishm@gujarat.gov.in

Ms. Megha Dave

Technical Assistant

23259229

meghad@gujarat.gov.in

Mr. Hardik Dave

Technical Assistant

23250038

hardik@gujarat.gov.in

Mr. Rajuji Thakor

Technical Assistant

sm-nwrws@gujarat.gov.in

Mr. Malhar Vyas

Technical Assistant

079-26586830

malharv@gujarat.gov.in

Mr. Mahendra Patel

Driver

23259222

 

Mr. Mehmud R. Jam

Driver

23259222

 

 

Manual – 10:- The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations: (Updated on 17th November, 2012)

 

Sr. No.

Name of Officers/ Employees

Designation

Gross pay (Rs.)

 

System of Compensation

 

1

K. R. Gururaja Rao

Chairman

& Managing Director

116240

As per Appointment order

2

Dr.Neeta shah

Director & GM

( e-Governance )

98989

As per Appointment order

3

Samir Mehta

Accounts Officer & (I/c) General Manager (Services)

48066

As per Appointment order

4

V. J. Upadhyay

Sr. Manager (FM)

64580

As per Appointment order

5

Monali Shah

Executive

25499

As per Appointment order

6

Amit S. Patodia

Executive

25499

As per Appointment order

7

Vipul Patel

Executive

24316

As per Appointment order

8

Smita Gosai

Executive

24316

As per Appointment order

9

Archis Gupta

Executive

24316

As per Appointment order

10

Jaydev Palas

Executive

24316

As per Appointment order

11

Amit Barot

Executive

23191

As per Appointment order

12

Pravin Dabgar

Executive

24316

As per Appointment order

13

Hema Surendran

P.S. cum steno

23221

As per Appointment order

14

Smt. Kunjan Shah

Executive

23191

As per Appointment order

15

Heena Rao

Recept. & CO

17081

As per Appointment order

16

Upma Bhavsar

Executive

23191

As per Appointment order

17

Ashvin Gosai

Executive

23191

As per Appointment order

18

Nikunj Prajapati

Executive

23191

As per Appointment order

19

Vijay Bhaliya

Executive

23191

As per Appointment order

20

Krunal Suthar

Executive

23191

As per Appointment order

21

Dilip Khant

Executive

22120

As per Appointment order

22

Shilpa Nagar

Executive

23191

As per Appointment order

23

Hiren Patel

Executive

18414

As per Appointment order

24

Kajal Panchal

Executive

22120

As per Appointment order

25

Harsh Patel

Executive

15623

As per Appointment order

26

Yatin Bhahmbhatt

Executive

15623

As per Appointment order

27

Manish Darji

Executive

15623

As per Appointment order

28

Divya.J.Doshiyad

Executive

15623

As per Appointment order

29

Kalpesh Mehta

Executive

15623

As per Appointment order

30

Khyati Sanchela

Executive

14912

As per Appointment order

31

Prashant Patel

Executive

20855

As per Appointment order

32

Ajay Prajapati

Executive

18764

As per Appointment order

33

Rohin Kothari

Executive

15623

As per Appointment order

34

Prashant k.Savita

Executive

12498

As per Appointment order

35

Akhlesh Goyal

Executive

14912

As per Appointment order

36

Mehul Panchal

Executive

10410

As per Appointment order

37

Malhar Vyas

Technical Assistant

7820

As per Appointment order

38

Nisha Panchal

Executive

15623

As per Appointment order

39

Jasvant Makwana

Executive

10410

As per Appointment order

40

Hardik Dave

Technical Assistant

16770

As per Appointment order

41

Anish Patel

Technical Assistant

11128

As per Appointment order

42

Megha Dave

Technical Assistant

6249

As per Appointment order

43

Rajuji Thakor

Technical Assistant

7283 As per Appointment order

44

Marmik Gamit

Technical Assistant

6874

As per Appointment order

45

Mehamud R Jam Driver 13970 As per Appointment order

46

Mahendra Patel Driver 13970 As per Appointment order
 

Manual – 11:- The Budget Allocated to Each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made:

Gujarat Informatics Ltd does not have any Agency.
 

Manual – 12:- The Manner of Execution of Subsidy the amounts allocated & the details of Beneficiaries of such Programmes:

Gujarat Informatics Ltd does not implement any Subsidy programmes .
 

Manual – 13:- Particulars of Recipients of Concessions, Permits or Authorizations Granted by it:

Gujarat Informatics Ltd does not have any specific scheme for concession or permits etc.
 

Manual – 14:- Details in Respect of the Information, Available to or held by it, Reduced in an Electronic Form:

 
The information about Gujarat Informatics Ltd. can be accessed through the following websites:-
Company Name Website
Gujarat Informatics Ltd.
 

Manual – 15:- The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use.

  • Notice Board
  • Company’s Website

www.gil.gujarat.gov.in

  • Advertisement in Newspapers
  • E-mail.
  • Exhibition & Seminars
  • IT Events organized by the companies
  • Inspection of Records
 

Manual – 16:- The Names, Designations and Other Particulars of the Public Information Officers

Public Information Officer and Appellate Authority:
Gujarat

Public Information Officer (PIO):-

General Manager (services) (I/C)

Gujarat Informatics Ltd,

Block No. 1, 8th Floor,

Udyog Bhavan,

Gandhinagar, Gujarat – 382 010.

Tel.  079-23259224

Fax. 079-23238925

e-mail: samirm@gujarat.gov.in

Appellate Authority:

Chairman & Managing Director,

Gujarat Informatics Ltd,

Block No. 1, 8th Floor,

Udyog Bhavan,

Gandhinagar, Gujarat – 382 010.

Tel.  079-23259222

Fax. 079-23238925

e-mail: cmd-gil@gujarat.gov.in

 

Manual – 17:- Such Other Information as may be Prescribed; and there after update these Publications every year:

 

 

(1) How to get our Computer Hardware and Networking product registered with GIL/GOG ?

 

At present computer hardware and networking components are procured through open tenders for which advertisements are publishes in various Newspapers and uploaded on websites (www.gil.gujarat.gov.in)

There is no system of product registration with GIL.

 

(2) I need information about the tenders released by the Gujarat Informatics Ltd. Where can I find them?

 

Please visit our website www.gil.gujarat.gov.in for the latest tender releases of GIL.

 

(3) What is eGovernance?

 

e-Governance is to enhance the access & delivery of Government information and services to citizens, business partners, employees, other agencies, and Government entities by using Information & Communication Technology.

 

(4) What is the scope of e-Governance?

 

Accountability - To make Government move open and transparent.

Example: publishing council debates and minutes on the web for easy access by public and press;

Transparent and Fair Services Delivery - Automating for efficient interactions with the public and business, and increasing access points. There are powerful anti-corruption opportunities through liberalizing access points.

Example: Electronic exchange of land registry information with land agents and lawyers; making forms and licensing available electronically to avoid trips to government offices with the risk of wasted time and bribes;

 

Governance - An emerging area where some jurisdictions are experimenting with alternate polling and electoral processes.

Example: some political parties are using telephone automated response systems to vote for leadership candidates;

 

(5) What is the reach/impact of eGovernance?

 

The internet is the most powerful and popular means of delivering eGovernance. However, services may also be delivered through: Conventional Telephone - Call centers, automated voice responses, automated notification of events, easily combined with FAX for FAX-on-demand of forms and information; Wireless Digital Telephone and Messaging Technology - Wireless technology offers a cost-effective telecommunication and Internet services to rural areas. FAX - Diversifying delivery channels extends the services to as many citizens as possible. Access can also be expanded creatively; for example, where individual personal computer ownership is low, access to computers may be made available through a coop, community police station, or other group. Use of existing telephone and FAX technology is often a quick solution. Radio - Radio is the most cost-effective communication method in rural community. UNICEF experimented in rural Sri Lanka a Community Radio/Internet Project, where local resource persons translate Internet content to radio program so that local people can have an access to information on the Internet.

 

(6) How does e-Governance benefit citizens/govt?

 

The Indian Ministry of IT will soon set the pace for hi-tech governance by developing software to process a wide variety of proposals. Officials at various levels will have to make online decisions on these proposals. Such software will not only get rid of red tape, but will also increase transparency. Files and dossiers will no longer have to move from table to table. No longer will Indian people need to pay endless visits to government offices to get their proposals cleared.

 

(7) What needs to be done to speed up the pace of e-Governance activities (by Govt/Citizens)?

 

e-Governance initiatives can be implemented at the central or local government level. In general, coordination will be required to help in the identification of crosscutting issues and the creation of appropriate strategies to address them such strategies should include details of departmental and sector programs to transform their businesses in accordance with an overall eGovernance strategy. 

  (Updated On: 03/05/2013)